How does Microsoft Office 365 Work?

Ronan Short
March 2, 2023

Microsoft Office 365 is a subscription-based service that provides users access to the most recent versions of Microsoft’s popular software applications, including Word, Excel, PowerPoint, and Outlook. It includes other features and tools, such as online storage space.

To use it, you must have an internet connection and a device that meets the system requirements.

This post will look at how Office 365 works and what features are included in the subscription.

What is Office 365?

It is a cloud-based subscription service that combines the best tools for how people work today. Combining best-in-class apps like Excel and Outlook with powerful cloud services like OneDrive and Microsoft Teams lets anyone create and share anywhere on any device.

How does Office 365 Work?

Office 365 is powered by the cloud so that you can access your apps and files virtually anywhere. And because it is always up to date, you know you’re always getting the latest features and security protections. Whether you’re working in your office or out of it, Office 365 has you covered.

You only need a computer with an internet connection. Once you sign up for an account, you can download and install apps. Then, just sign in with your account. With Office suite 365, it’s easy to stay connected and productive.

What are the Benefits of MS 365?

1- No Installation and Maintenance Headache

The subscription comes with regular updates and maintenance from Microsoft. This means that you will always have the latest Word, Excel, PowerPoint, and more versions, without having to worry about manually updating your software or dealing with any technical issues.

2- Increased Productivity and Collaboration

Since Office suite 365 is cloud-based, users can access their files and documents from anywhere with an internet connection. This makes it easy to collaborate with coworkers, clients, and other people you work with and edit and share documents in real-time.

3- Affordable and Scalable Pricing

Subscriptions are very affordable, especially when compared to the cost of purchasing individual Office licenses. And since it is subscription-based, you only pay for what you need when you need it. This makes it easy to scale up or down your subscription as your business grows or changes.

4- Security and Reliability

Microsoft takes security and reliability seriously, reflected in its offerings. Microsoft 365 uses industry-leading security protocols to keep your data safe, and 99.9% uptime guarantees that you will always be able to access your files and documents.

5- Enhanced Communication

With this subscription, you can access enhanced communication features like video conferencing, instant messaging, and more. This makes it easy to stay in touch with coworkers and clients, no matter where you are.

6- Flexible Deployment

It can be deployed in several ways to fit your needs. You can install it on your servers or use the cloud-based service. This makes it easy to get started, regardless of your IT infrastructure.

7- Comprehensive Feature Set

Office 365 includes a comprehensive feature set that covers your productivity needs. It covers whether you need word processing, spreadsheet, email, or presentation software.

8- Integrations with Other Services

MS 365 integrates with several other services, like SharePoint, Yammer, and Skype for Business. This makes it easy to get the most out of your Microsoft 365 subscription by using all of the features and services that are available to you.

9- 30-Day Free Trial

Not sure if Office 365 is right for you? Microsoft offers a 30-day free trial, so you can try it out before you commit to a subscription. This is a great way to see if it is right for your business.

How to Install and Use Office 365?

To install it, you need to have a Microsoft account. You can create a Microsoft account for free at After you create your account, you can visit and follow the instructions to install Office 365. After MS is installed, you can open any applications, such as Word or Excel, and sign in with your Microsoft account to use them.

Apps You Get in Office Suite 365 for Business

Word: Word for creating and working with documents

Excel: Spreadsheet application for collecting, analysing, and visualising data

OneDrive: Cloud storage for your files

PowerPoint: Presentation tool for crafting dynamic, professional-looking presentations

OneNote: Note-taking application for organising your thoughts, ideas, and to-do lists

Outlook: Email and calendar application for managing your communications and schedule

Access: Database application for tracking and reporting data

Publisher: Desktop publishing application for creating professional-looking publications

SharePoint: Collaboration platform for sharing documents and working on projects with teams

Skype for Business: Communication tool for messaging, video conferencing, and screen sharing

How to troubleshoot problems with Microsoft 365?

Authentication errors: One of the most common problems is authentication errors. If you’re having trouble logging in, make sure you’re using the correct login credentials. If you’re still having trouble, try the following troubleshooting steps:

  • Make sure you’re using the correct username and password.
  • Check to see if your account has been locked.
  • Ensure that your account hasn’t expired.
  • If you’ve recently changed your password, make sure you’ve updated it on all your devices and applications.

Connectivity issues: Another common problem is connectivity issues. If you’re having trouble connecting to Office, make sure you use a reliable internet connection. If you’re still having trouble, try the following troubleshooting steps:

  • Restart your computer and modem.
  • Clear your browser’s cache and cookies.
  • Disable any firewall or antivirus software that may be blocking Office traffic.
  • Make sure your office is properly configured to use Office 365.

If you still have problems, contact your administrator or Microsoft support for further assistance.

How is Office 365 different from Microsoft 365?

Office 365 is a subscription service that offers access to the latest Office applications, features, and services. It can be used on up to five devices, including PCs, Macs, tablets, and smartphones. Office 365 also includes 1 TB of OneDrive storage and Skype minutes.

Microsoft 365 is a comprehensive solution that provides both Office 365 and Windows 10 Enterprise E3. It can be used on up to 10 devices and includes 1 TB of OneDrive storage, Windows Defender Advanced Threat Protection, and Microsoft Intune.

Contact Us to Install & Manage Your Microsoft 365

MS 365 is a subscription-based service that allows you to access the latest versions of Microsoft Office software from anywhere. It also includes additional features, such as 1TB of storage space on OneDrive and 60 minutes of Skype calls per month.

We also offer managed Office 365 services to help you keep your subscription up-to-date and hassle-free. To learn more about how Microsoft Office 365 works or to sign up for a free trial, contact us today

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Frequently Asked Questions

What is Microsoft Office 365?

Microsoft Office 365 is a subscription-based cloud service that provides access to multiple services and applications, including Word, Excel, PowerPoint, OneNote, Outlook, and Teams. These applications can be used online or downloaded to your device.

How does Microsoft Office 365 work?

Office 365 provides users access to its suite of productivity applications and services over the Internet. Once you subscribe, you can use these applications on your computer, tablet, or smartphone or access them via a web browser.

Can I use Microsoft Office 365 offline?

Yes, with an Office 365 subscription, you can download the Office applications to your device and use them offline. Any changes you make to your files will be synced the next time you connect to the internet.

What is the difference between Office 365 and traditional Office software?

The key difference is that Office 365 is a subscription-based service that includes not only Office applications but also other services like Teams and OneDrive. Traditional Office software is a one-time purchase that only includes Office applications.

What are the main benefits of using Microsoft Office 365?

The main benefits of Office 365 include the ability to access your work from anywhere, real-time collaboration with teammates, regular updates and feature enhancements, and robust security measures.

How can Microsoft Office 365 enhance collaboration?

Office 365 facilitates collaboration by allowing multiple users to simultaneously work on the same document. With Teams, users can communicate via chat, audio, or video and share files and screens during meetings.

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*FYI, parts of this blog post were drafted by artificial technlogy. But rest assured, it's been thoroughly researched, edited, reviewed and me & my team.
Ronan Short
Founder @ IT Support 4U

Ronan Short, the founder of IT Support, is a trusted authority in the IT industry, passionate about providing top-tier tech support at IT Support. Dedicated to solving complex problems with simplified solutions, catering to all your SME IT needs with cost-effective solutions.